ENDING ON TIME
Well planned and organized meetings normally end on time. However, if most of your meetings tend to run-over, it's important to understand why. Some reasons might include:
> Meeting time has not been managed well throughout the meeting.
> Priority items were not dealt with first.
> The group went off-topic too many times.
> Meeting planners underestimated deliberation time required.>
> Too many items were planned for the time available.
> The group has a history of going beyond its stated adjournment time.
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How to end it on time?
Here are a few strategies that can help you end your meetings on time.
> Start the meeting on time. It's a lot easier to end on time if the meeting begins on time.
> Appoint a timekeeper to help you. The timekeeper gives continuous feedback to the group regarding the use of allotted time for each agenda item.
> If you are chair and wish to extend a meeting another 15 minutes to half an hour, ask the committee or group if they are willing to remain to finish the task at hand.
> In planning a meeting make sure it has a stated end time. If attending a meeting that does not state an adjournment time, bring it to the leader's attention at the beginning of the meeting.
> Keep track of your own meetings - Do most end on time? Be clear that it is your aim to end at the appointed time.
Well planned and organized meetings normally end on time. However, if most of your meetings tend to run-over, it's important to understand why. Some reasons might include:
> Meeting time has not been managed well throughout the meeting.
> Priority items were not dealt with first.
> The group went off-topic too many times.
> Meeting planners underestimated deliberation time required.>
> Too many items were planned for the time available.
> The group has a history of going beyond its stated adjournment time.
--------------------------------------------------------------------------------
How to end it on time?
Here are a few strategies that can help you end your meetings on time.
> Start the meeting on time. It's a lot easier to end on time if the meeting begins on time.
> Appoint a timekeeper to help you. The timekeeper gives continuous feedback to the group regarding the use of allotted time for each agenda item.
> If you are chair and wish to extend a meeting another 15 minutes to half an hour, ask the committee or group if they are willing to remain to finish the task at hand.
> In planning a meeting make sure it has a stated end time. If attending a meeting that does not state an adjournment time, bring it to the leader's attention at the beginning of the meeting.
> Keep track of your own meetings - Do most end on time? Be clear that it is your aim to end at the appointed time.
